Converting Excel files to PDF format can be a useful way to share and distribute spreadsheets, especially if you want to ensure that the formatting and layout of the file remains consistent across different devices and software. In addition, PDFs often appear more polished and professional than Excel files, making them a popular choice for official reports, presentations, and other business documents. In this article, you will learn how to convert Excel to PDF in Python using Spire.XLS for Python.

• Convert a Whole Excel Document to PDF in Python
• Convert a Particular Worksheet to PDF in Python

Install Spire.XLS for Python

This scenario requires Spire.XLS for Python and plum-dispatch v1.7.4. They can be easily installed in your Windows through the following pip command.

pip install Spire.XLS

If you are unsure how to install, please refer to this tutorial: How to Install Spire.XLS for Python on Windows

Convert a Whole Excel Document to PDF in Python

The Workbook.SaveToFile() method is used to convert a complete Excel document into a single PDF file. Once the conversion is done, each worksheet will appear as a separate page in the resultant PDF file. To control the conversion settings, use the Workbook.ConverterSetting property.

The following are the detailed steps to convert an Excel document to a PDF file in Python.

• Create a Workbook object.
• Load an Excel document using Workbook.LoadFromFile() method.
• Set the margins of every worksheet through Worksheet.PageSetup property, which will later become the blank edges of the generated PDF.
• Set the Excel to PDF conversion options through the properties under Workbook.ConverterSetting object.
• Convert the whole Excel document to PDF using Workbook.SaveToFile() method.

from spire.xls import *
from spire.xls.common import *

# Create a Workbook object
workbook = Workbook()

# Load an Excel document
workbook.LoadFromFile("C:\\Users\\Administrator\\Desktop\\sample.xlsx")

# Iterate through the worksheets in the workbook
for sheet in workbook.Worksheets: 

    # Get the PageSetup object
    pageSetup = sheet.PageSetup

    # Set page margins
    pageSetup.TopMargin = 0.3
    pageSetup.BottomMargin = 0.3
    pageSetup.LeftMargin = 0.3
    pageSetup.RightMargin = 0.3

# Set worksheet to fit to page when converting
workbook.ConverterSetting.SheetFitToPage = True

# Convert to PDF file
workbook.SaveToFile("output/ToPdf.pdf", FileFormat.PDF)
workbook.Dispose()

Convert a Particular Worksheet to PDF in Python

The Worksheet.SaveToPdf() method is used to convert a specific worksheet into a PDF document. The detailed steps are as follows.

• Create a Workbook object.
• Load an Excel document using Workbook.LoadFromFile() method.
• Get a particular worksheet through Workbook.Worksheets[] property.
• Set the margins of the worksheet through Worksheet.PageSetup property, which will later become the blank edges of the generated PDF.
• Set the Excel to PDF conversion options through the properties under Workbook.ConverterSetting object.
• Convert the worksheet to PDF using Worksheet.SaveToPdf() method.

from spire.xls import *
from spire.xls.common import *

# Create a Workbook object
workbook = Workbook()

# Load an Excel document
workbook.LoadFromFile("C:\\Users\\Administrator\\Desktop\\input.xlsx")

# Get a particular worksheet
sheet = workbook.Worksheets[1]

# Get the PageSetup object
pageSetup = sheet.PageSetup

# Set page margins
pageSetup.TopMargin = 0.3
pageSetup.BottomMargin = 0.3
pageSetup.LeftMargin = 0.3
pageSetup.RightMargin = 0.3

# Set worksheet to fit to page when converting
workbook.ConverterSetting.SheetFitToPage = True

# Convert the worksheet to PDF file
sheet.SaveToPdf("output/WorksheetToPdf.pdf")
workbook.Dispose()

Apply for a Temporary License

If you'd like to remove the evaluation message from the generated documents, or to get rid of the function limitations, please request a 30-day trial license for yourself.