How to Generate Government Documents with an AI Agent in C#

In the day-to-day work of government agencies and public institutions, drafting and formatting official documents—notices, directives, reports, and memoranda—is a frequent and highly standardized task. Before an official document is issued, it must be authoritative in tone, precise in wording, and rigorous in logic, and it must also follow a consistent, professional layout: the typeface and size of the title and body text, the hierarchy and formatting of section headings, margins, line spacing, and page numbers should all look uniform across the documents an agency produces. The traditional approach relies on clerical staff to draft documents manually, proofread them repeatedly, and typeset them item by item; a single notice can take more than half a day from draft to a clean, consistent layout, and the formatting details produced by different people often vary.

Comparison with Traditional SDK API Processing

This article explains how to use the Word AI capability of Spire.Agent.Office to achieve intelligent drafting and format standardization of official documents. Together, the two form a complete pipeline from drafting to finalization: first use AI to automatically generate a stylistically standardized, structurally complete first draft based on the issuing points, and then normalize the format of the draft or of existing official documents with one click, so documents from different sources all follow the same standard official document layout.

• Intelligent Generation of Official Document Drafts
• Standardization of the Official Document Format

For product installation and SpireToken configuration, refer to Integrating Spire.Agent.Office in a .NET Project. The examples below assume Spire.Agent.Office is installed and SpireToken is configured.

Intelligent Generation of Official Document Drafts

Intelligent generation of official document drafts is the starting point of the drafting stage, suitable for quickly producing a first draft from scratch. The core idea is: describe in natural language the issuing agency, document type, main recipients, subject matter, and the key points of the body to the AI; the AI automatically composes the document in a formal official-document style with a clear structure, while simultaneously applying the requested standard official document layout, producing a draft that can go directly into the review process in one pass.

using Spire.Agent.Office.AI;
using Spire.Agent.Office.Extensions;
using Spire.Doc;

// Save path
string savePath = "E:\\Output\\output-AirQualityNotice.docx";
// SpireToken Key
string key = "**********************";
// Natural language instruction
string instruction =
    "Please draft a formal public notice in standard official document style. " +
    "1. Issuing authority: [City] Department of Environmental Protection. " +
    "2. Subject: 2026 Fall-Winter Air Quality Initiative. " +
    "3. Recipients: all residents and businesses in the city. " +
    "4. Body: General Requirements; Key Tasks (residential wood smoke and open burning restrictions, vehicle idling reduction, industrial emission compliance); Implementation Requirements. " +
    "Format the notice in a standard official document layout: 12 pt Times New Roman body text, 1-inch margins, double-spaced, justified; bold section headings (I./ II./ III.) and bold-italic subheadings (A./ B./ C.); include the issuing authority, the date, and a distribution list. Save as DOCX.";

// Call the Word document processing function
AIResult result = ExecuteDemoWord(instruction, savePath, key, null);

// Execute Word document AI processing
static AIResult ExecuteDemoWord(string instruction, string savePath, string key, string[] attachmentPaths)
{
    // Create an AIOptions configuration object
    AIOptions options = new AIOptions();
    // Set the SpireToken Key
    options.SpireToken = key;

    // Use the Document object to process the Word document
    using (Document doc = new Document())
    {
        // Create the AI document processor
        AIDocumentProcessor processor = doc.AI(options);

        // Execute the AI instruction
        return processor.ExecuteInstruction(doc, instruction, savePath, attachmentPaths);
    }
}

AI-generated official document draft

The generated draft is formal in tone and clear in hierarchy; the font typefaces and sizes of the title, body text, and headings at all levels, as well as the margins and line spacing, all follow the requested standard official document layout. Clerical staff only need to verify the facts and figures and add the signer's name and the date before sending it for review, compressing the writing time from hours to a few minutes. For high-frequency document types of the same agency (notices, directives, reports, and memoranda), frequently used elements can also be fixed into a unified instruction to achieve one-click drafting of routine official documents.

Standardization of the Official Document Format

For existing official documents, drafts submitted by field offices, or AI-generated drafts, one-click format standardization can unify their layout to the standard official document format you specify. The core idea is: load an existing official document and let the AI standardize the title, body text, hierarchical headings, margins, line spacing, and page numbers item by item according to the layout rules you describe, while also correcting typos and grammatical errors, so that official documents from different sources present a consistent, professional layout.

using Spire.Agent.Office.AI;
using Spire.Agent.Office.Extensions;
using Spire.Doc;

// Path of the official document to be standardized
string inputPath = "E:\\Input\\Field_Office_Submission.docx";
// Save path
string savePath = "E:\\Output\\Field_Office_Submission-Standardized.docx";
// SpireToken Key
string key = "**********************";
// Natural language instruction
string instruction =
    "Please standardize the layout of the current document to the official document format described below. " +
    "1. Title: 16 pt Times New Roman Bold, centered. " +
    "2. Body: 12 pt Times New Roman, justified, double-spaced. " +
    "3. Section headings (I./ II./ III.): 12 pt Times New Roman Bold; subheadings (A./ B./ C.): 12 pt Times New Roman Bold Italic. " +
    "4. Page margins: 1 inch on all sides. " +
    "5. Page numbers: centered at the bottom of the page, 12 pt. " +
    "6. Correct typos and grammatical errors without altering the original meaning. " +
    "Save and output in DOCX format.";

// Call the Word document processing function
AIResult result = ExecuteDemoWord(instruction, inputPath, savePath, key, null);

// Execute Word document AI processing
static AIResult ExecuteDemoWord(string instruction, string inputPath, string savePath, string key, string[] attachmentPaths)
{
    // Create an AIOptions configuration object
    AIOptions options = new AIOptions();
    // Set the SpireToken Key
    options.SpireToken = key;

    // Use the Document object to process the Word document
    using (Document doc = new Document())
    {
        // Load the official document to be standardized
        if (!string.IsNullOrEmpty(inputPath) && File.Exists(inputPath))
        {
            doc.LoadFromFile(inputPath);
        }
        // Create the AI document processor
        AIDocumentProcessor processor = doc.AI(options);

        // Execute the AI instruction
        return processor.ExecuteInstruction(doc, instruction, savePath, attachmentPaths);
    }
}

Official document after format standardization

After format standardization, the title, body text, hierarchical headings, margins, line spacing, and page numbers of the official document all conform to the specified official document layout, and the same instruction can be applied to multiple documents in batch. For drafts submitted by field offices, the appearance of official documents across an entire agency can be quickly unified; you can also ask the AI to correct obvious grammatical errors during standardization, reducing the burden of manual review.

FAQ

The generated official document style is nonstandard or too colloquial

Reason: AI's grasp of the official document style depends on the description of the document type, the issuing agency and recipients, and the intended tone in the instruction; when the description is too general, the wording may become colloquial.

Solution: Clearly specify the document type, issuing agency, and main recipients in the instruction, and add requirements such as "use a formal official-document style and tone, with precise and concise wording". If necessary, attach a sample document your agency has already issued as a reference attachment.

The layout is inconsistent with your agency's requirements after format standardization

Reason: Different agencies may have special layout requirements for their own official documents (such as the style of the letterhead, dedicated fonts, and the arrangement of the signature and date), which a general instruction does not fully cover.

Solution: Supplement the instruction with your own agency's detailed layout rules (margins, font typefaces and sizes, letterhead, and the position of the signature and date, etc.), or pass the agency's layout template as an attachment so that AI applies it according to the template.

The generated official document content contains fabricated information

Reason: The writing points are described too briefly, and AI supplements content such as dates and figures on its own to complete the structure.

Solution: Write key elements such as the basis for issuance, time frames, and any figures into the instruction, and explicitly require that "elements not provided should be marked as blank or placeholders and must not be fabricated".

Layouts are not uniform after processing multiple official documents

Reason: The details described differ between instructions, or documents from different sources differ greatly in their base styles, so the formats may diverge after individual processing.

Solution: Use exactly the same layout description for documents in the same batch, fix the rule that "all documents must be typeset strictly according to the same layout rules", and repeatedly emphasize the key formatting items (such as fixed line spacing and a first-line indent of 2 characters) in the instruction.

Get the SpireToken Key

• Contact sales@e-iceblue.com or visit https://www.e-iceblue.com/TemLicense.html to obtain a trial/commercial API key

Configure it in your code:

AIOptions options = new AIOptions();
options.SpireToken = key;